Back in the 1950s, Tippmann Affiliated Group was a small, family-owned business. Today, it’s still in the family, but has grown into a large organization with a diversified group of business segments: from patented food service equipment to high volume manufacturing and warehousing.
No matter how big it gets, success for Tippmann Affiliated Group will always be rooted in providing high-quality products and exceptional customer service. However, an outdated business communications platform that lacked features, had no redundancy, and provided zero disaster recovery capability was taking a toll on the customer experience.
“Not only was our old communications platform a ticking time bomb due to age and lack of support,” recounts Michael Ruf, IT manager for Tippmann Affiliated Group, “it was negatively affecting our customer service.”
Ruf put numerous companies through their paces (think 20-point check list) in deciding the direction for the company’s communications strategy.
Avaya stepped up—and was the clear finalist with its IP Office solution. Call answer rates have tripled since the Avaya implementation, and Ruf explains the impact: “Avaya IP Office helps us provide a better customer experience from the very first call a client makes to our company.”
… the decision to go with Avaya was made based on features that are critical to retaining customers and growing our business.
Ten Brands
Tippmann’s ten brands are headquartered on a 75-acre campus, along with five remote cold storage warehouses across Indiana and Ohio. Ruf migrated 130 users at those locations to Avaya IP Office.
“With 10 distinct brands, rolling out a communication solution is like a normal implementation times 10,” explains Ruf.
Avaya partner Integration Partners helped him every step of the way.
“The implementation with Integration Partners was very good. This isn’t my area of expertise and I was able to learn a lot working with them,” says Ruf. “It’s good to have a strong, knowledgeable team behind you.”
As for the 20-point check list? Avaya checked off all 20 items, including superior solutions for tracking and recording calls, mobility, integration, management and licensing structure.
“In the end, the decision to go with Avaya was made based on features that are critical to retaining customers and growing our business,” recalls Ruf. “Every little detail you could think of, Avaya had it covered.”
And now employees are more productive, the company is saving money, and customers get the high-quality service Tippmann is known for.
Giving CRM a boost
The Avaya IP Office implementation supports Tippmann Affiliated Group’s CRM strategy. When sales calls come in, a customer’s Salesforce information is automatically populated. If it’s a person’s first time contacting the company, a new lead page is created. As Ruf explains, this is automating the process and getting customers the information they need faster.
“The integration of Salesforce with IP Office really speeds up the process. That gets our customers a quicker resolution and it saves time for our sales people,” he says. “It also ensures an accurate record, we don’t have to worry about a salesperson getting too busy or forgetting to enter the information after the fact.”
Happy customers are the ultimate ROI
Implementing a modern, feature-rich communications solution is saving the company up to $1,500 every month. But ROI is also be measured in happy customers.
“I don’t know how many potential customers we lost before we moved to Avaya because calls weren’t answered reliably.”
Before IP Office, Tippmann Affiliated Group didn’t have auto attendant functionality, and that meant that some calls simply went unanswered.
“Since implementing Avaya IP Office, our call answer rate has doubled or even tripled,” says Ruf. “Our customers are getting a better overall experience from beginning to end.”
Ruf explains how call recording has also been a boon to customer service.
“With call recording, our sales managers can listen to calls and coach their employees, we can also tell when calls are dropped and address any issues,” he says. “These are tools that we never had before that are available with IP Office.”
The company has seen a definite uptick in productivity with the deployment of Avaya mobility solutions as well. Ruf estimates that 50 percent of the Tippmann workforce will eventually take advantage of mobility.
“Our ‘workaholics’ love it, they’re no longer chained to a desk,” quips Ruf. “It’s so easy to initiate mobile twinning, it’s fantastic for productivity.”
For Ruf and his IT team, one of the best things about Avaya IP Office is the time they save managing it.
“As far as the administration portion, it’s like a whole new world to me,” he says. “It’s so easy to manage, even with very little experience. It saves all of us time on the smallest changes to the major modifications.”
Gearing up for the next 50
Tippmann Affiliated Group is a fast-growing, innovative company on the cusp of celebrating a half century in business. Ruf is confident that his Avaya solution will support the company as it embarks on its next fifty years.
“I know I can count on Avaya to offer the features and applications we’ll need to stay competitive and keep offering top-notch service to our customers,” he says.
When asked if he had any advice for Avaya, Ruf summed it up nicely: “Keep doing what you’re doing.”
